Don't let your LMS limit your organization’s progress

By Kayleigh Tanner

Over the last couple of weeks, we’ve been revealing our top tips for creating an LMS that perfectly meets your organization’s unique requirements. Last week, we looked at why it’s so important to ensure that your LMS integrates with the rest of your technology infrastructure and how to break free from your LMS vendor’s roadmap.

In our final installment, we’ll be sharing our last two tips to ensure you get the LMS you need - and the solution you’re paying for. First, we’ll tell you the questions you need to ask to ensure your LMS grows with you. Secondly, we’ll delve into why adaptable is better when it comes to your learning technology.

Want all six tips in one place?

Download our guide, “6 things that will kill your LMS… and 3 companies that did it right” for practical tips to build an LMS that suits your organization’s unique requirements.

Ensure your LMS grows with you

Imagine that two months into your LMS implementation, your organization acquires a new brand. Depending on the LMS you chose, this will be no big deal or a major disaster. You may find that your LMS lacks the scalability you need to accommodate your new employees, or you can’t manage your newly expanded user base with automated dynamic audiences, or you have no multitenancy functionality to cater for multiple brands, meaning more admin work and reduced efficiency.

Or maybe it’s something far less dramatic. Much more likely is that your LMS sits untouched and underutilized for months. Your employees don’t find the content relevant, find the LMS difficult to use or maybe don’t even know that it exists. Choosing an adaptable LMS means you can constantly try new things to boost and sustain engagement rates, but otherwise, you may struggle to deliver the ROI you promised your leadership team.

(Learn more about the difference between an LMS vs LXP here.)

So what can you do about it? Asking these two questions will help you ensure you’re choosing an LMS that grows with you and doesn’t slow you down.

  1. How can we easily upscale our LMS?
    It could be a recruitment drive, a new project requiring hundreds of new employees, a company merger or an extended rollout of your LMS. You may be looking to launch an extended enterprise learning program for your third-party vendors, suppliers or even the general public. It’s impossible to predict what will happen in the future, so find out how easy it is to upscale your LMS, whether or not there is any disruption to the running of the system and the associated costs.
  2. Can we turn features on and off easily, to help the site evolve alongside our learning and business requirements?
    Similar to the last question, it’s useful to know how configurable the existing functionality within your LMS will be. For instance, you may start your project not requiring support for live learning events, but the need could arise six months later. Is it easy to “switch on” this functionality in your LMS, or will it require a time-consuming, costly update?
Vector image showing arrows pointing in three directions

Choose an LMS that adapts to rapid change

For many organizations, change in the world creates problems, not opportunities. They are constantly swimming against the tide and trying to keep their heads above water when the world changes yet again, and they are always playing catch-up and trying to figure out how to address these challenges within their current rigid technology framework.

For these organizations, change = time, money and resources. It’s something to dread. These organizations are one critical change away from sinking. The ability to adapt to change is at the top of any boardroom agenda, and it will likely stay that way for the foreseeable future.

While rapid change is a challenge that is only going to become more prevalent, the good news is that there are questions you can ask to ensure you’re choosing an LMS that will adapt, no matter what happens.

  1. Can we make configuration and workflow changes to the LMS to make incremental changes to our site?
    To adapt to the challenges facing your organization, you may need to make changes to the configuration and workflows within your LMS. This could mean anything from changing approval processes to reduce barriers to learning to changing the way programs are set up for better results. How will your LMS partner support you in making these changes, and what will changes like this cost?
  2. How can we learn about new features and functionality ahead of new versions to help us make informed decisions ahead of time?
    You need an LMS partner who is proactive and stays on top of the latest versions of your system to ensure you can plan accordingly. Ask your partner how they will keep you in the loop about what’s coming next, and check if they can keep you informed about the features and functionality that will specifically benefit you and your organization.

These tips, along with those in our previous two posts in this mini-series, demonstrate how important it is to choose an adaptable LMS that will fully mold to your organization and all its unique requirements, whether that’s look and feel, functionality or growth plans.

For more information about all six of our tips, download our guide “6 things that will kill your LMS… and 3 companies that got it right,” and find out how to combat the challenges facing your learning department today with our “Guide to building the perfect LMS for your organization.” We will also be diving deeper into this topic in our upcoming webinar with Josh Bersin and Lars Hyland on April 21st, so register now to secure your spot.

Want to hear more about the need for adaptability?

Sign up now to secure your spot in our upcoming webinar with industry analyst Josh Bersin and Lars Hyland on April 21st.