Four ways to manage compliance training on your LMS

By Kayleigh Tanner

Compliance training will always be top of any learning team’s agenda. Non-compliance can lead to lawsuits, serious reputational damage, workplace injuries, fines and more, so it is crucial that everyone in your organization abides by the rules, regulations and safety guidelines set out by your organization itself or regulating bodies.

But making compliance training available on your learning management system is only half the battle. Simply putting an e-learning module up and waiting for your people to “become compliant” won’t make the biggest impact. 

Totara Learn’s features and functionality are trusted by organizations worldwide to help them ensure compliance, whether that’s data protection, health and safety, abiding by external legislation, complying with audits and more. 

Safety supervisor reviewing a safety document on a crane

Meeting deadlines with certifications

Digital certifications are particularly useful for organizations who need to prove compliance - especially large companies for whom tracking compliance training manually would be a time-consuming, confusing process. Totara Learn’s certifications functionality supports the creation of custom pathways or mandatory training. Learning teams and managers can then set a range of personalized, customizable notifications to automatically notify learners of any upcoming recertification requirements.

Certifications for statutory training

RAY uses certifications in Totara Learn to monitor the completion of statutory training. Find out more about this project in their customer story.

Staying on track with programs

Setting up mandatory programs within an LMS means that learners must take these courses. Some programs may be optional (such as those designed to help with personal development) while others can be mandatory to ensure their completion by a certain date. For instance, many organizations released mandatory compliance programs to ensure compliance with GDPR (the personal data protection laws applicable in the EU) before the deadline. Learners who had not yet completed the training could be sent reminder emails from the system to ensure they completed the program in time.

Tracking compliance with reporting

Custom certification reporting can be created and scheduled to run and emailed to managers and learning administrators to proactively track and manage compliance and other mandatory training. This can automatically generate evidence of compliance for an individual or across an entire team, department or organization, making it easier to be proactive about providing auditors with proof of compliance training.

Accessing compliance data

Blind Veterans UK completely transformed its approach to compliance training with comprehensive reporting, making them much more confident about future audits. Read our customer story to see how they did it.

Organizing learners with audiences

Audiences allow an LMS administrator to deliver different courses to different groups of learners. Audiences may remain static (such as where the same learners need to take the same learning each year, like health and safety training) or may be dynamic (where the need to take certain compliance training changes over time.) Different learning paths can be assigned for certification and recertification and assigned to specific positions, organizations and audiences, or to nominated individuals to help automate the management of compliance training.

Ready to comply?

Download our compliance guide to find out how organizations like yours are achieving their compliance goals with Totara Learn.